Competitive

Club Volunteering Information

Club and Team Volunteering are different.

Club Volunteering includes everything listed below.

Team Volunteering is fundraising, exhibition games, etc.

NOTE: Team fundraising is not part of club expectations but rather to your team. If the team chooses to fundraise during any TAWVC event the Team Manager will organize this and that money will go to the team for National and extra expenses.

TM (Team Manager) IS REQUIRED FOR EACH TEAM!

Go here for a full description: TM Description
Position to be selected at the beginning of each season.
They are NOT there to do all the work!
Collect all Volunteer cheques or cc authorization forms
- Paper cheques or cc authorization forms for volunteer required. These are only an incentive to have everyone help and to understand volunteering is a team activity. We don't want to cash them if we don't have to. We would rather shred them! We hold these until volunteering duties have been fulfilled. They will be destroyed at the end of season if volunteering has been completed. To be confirmed by each Team Manager.

Club Duties include:

Scorekeeping at all tournaments - Each parent is expected to take their turn scorekeeping.
- Click here to learn how to score keep.
Monitoring Duties
Coach requests during the season
Host tournament possible duties:
- Each team will have their own host tournament
- Assist with either set up or take down of the tournament equipment
- Provide food for the coaches/ref's area, and/or other working duties
- Work a shift at the concession if there is a concession.
- See List of Jobs/Duties below

Host Tournament List of Jobs/Duties:

Setup crew

- Six or more people

- Setup for the tournament may be Friday evening or Saturday morning. Both parents and athletes responsible for setting up:

- poles, nets, antennas, ref stands and all padding, seating for teams, coaches, and spectators, score tables/two chairs (game ball, towel, flags, scoresheet, two pens, paper, score board)

Concession Setup and/or fundraising set-up
If fundraising. Club has prepared sheets for silent auction, generic sponsor letters. Set up tables and food for concession.

Concession Workers
Two people per shift. Sell and take money at the concession table.
Shifts:
8:30am to 10:30am
10:30am to 12:30pm
12:30pm to 2:30pm
2:30pm to 4:30pm
4:30pm close concession and cleanup.

Runner
Two shifts of one person per shift: 10am to 1pm and 1pm to 4pm
- Smile and answer questions.
- Gather score sheets from completed matches.
- Ensure smooth running of volunteers including Refs and Visiting Coaches (for example take water to them, provide them a bathroom break).
- Other duties as needed by Tournament Organizer.

Food for Refs and Coaches Area
Water, plates, napkins, and tongues supplied by the club
- 1 Large Vegetable Tray
- 4 Dozen Sandwiches
- 1 Large Fruit Tray
- 3 Dozen Baked goods (Cookies, squares, muffins, etc.)

Ice Coolers
We need two to four coolers for drinks and food for refs and or the concession.

Medal Presenters
Two people: 4pm to end of tournament

Thank the teams for coming to the tournament and give a good wish for travel to the teams. Remind teams that we will be doing this again next year.

Take down equipment crew
- Six or more people
- Put away all the tables, chairs, nets, poles, ref stands, and padding. Help take equipment to vehicles. Pick up any garbage, lost and found, etc.